Kumon North America

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Office Administrator

Office Administrator

Job ID 
2017-1600
# of Openings 
1
Job Locations 
CA-ON-Vaughan
Posted Date 
12/10/2017
Category 
Franchise Recruiting

More information about this job

Overview

Kumon is the world’s largest after-school math and reading enrichment program and one of the most established franchise businesses in the world — with more than 300,000 students enrolled and more than 1,500 individually owned and operated Kumon Math and Reading Centers in the U.S. and Canada alone.

 

The Office Administrator often makes the first impression on our franchisees as well as plays an integral support role for our staff. The Office Administrator performs various administrative duties within the  office. Responsible for all correspondence with regard to Parent Inquiries, maintaining all Instructor and center information, maintaining all database information needed by the Branch, assisting the Branch in all administrative duties, may work some overtime and work collaboratively with Branch Managers and Field Consultants on special projects.   Must be able to successfully complete the New Staff Training program.

 

Location: 640 Applewood Crescent, Vaughan, ON L4K 4B4

Length of contract: 1 year contract with the possibility of extension.

Responsibilities

 

  • Responsible for distributing incoming mail, faxes and courier deliveries. Arrange outgoing mail and courier services. Order and maintain inventory of general office supplies. Order service and supplies for the postage machine, printers, photocopier, etc.
  • Responsible for all meeting preparation which includes printing and photocopying materials, room set‐up and refreshments
  • Preparation of binders and meeting materials for various meetings and training sessions.
  • Follow up with Kumon Franchisees on the monthly lead reports
  • Maintain and update customer care information, including locations of various centres and franchisee information
  • Track and manage administrative files
  • Assist Field Consultants in preparation and follow up to Centre Visits
  • Pull and develop special reports to analyze enrollment numbers
  • Research and track industry trends
  • Assist in the editing and development of presentations
  • Retrieve and address voice mail messages left with auto‐attendant on a daily basis
  • Greet clients and visitors and direct to appropriate individuals
  • Responsible for appearance and operational needs of the office
  • Knowledge of Workplace Health and Safety
  • Participate as a member of our Green Team Initiative
  • Maintain and track Professional Development credits for franchisees
  • Assist with phone screens for future candidates
  • Be proactive about improvements to customer care and administrative responsibilities
  • Some analysis of various Customer Care projects and its impact to the organization may be required
  • Work collaboratively with Team Leaders and Team Members on Special Projects
  • Other duties, as assigned.

Qualifications

  • 3+ years administration experience
  • Demonstrated exceptional customer service talents
  • Ability to work very independently and under tight deadlines
  • Strong initiative and desire to help Kumon reach its goals
  • Excellent communication skills
  • Quick thinking and the ability to solve problems with minimal supervision
  • High proficiency with MS Office (preferably with 2007 or higher)
  • Strong ability to multi‐task, prioritize and follow through on assignments
  • Be a demonstrated team player
  • Be professional and diplomatic at all times
  • Ability to handle confidential and sensitive information with discretion
  • Strong organizational skills